Executive Assistant

Under the direction of senior leadership, this role provides comprehensive administrative and organizational support to assigned leadership within Research & Development. The position requires interaction with a diverse group of internal stakeholders across all levels and locations, as well as external partners and visitors, while maintaining professionalism and confidentiality at all times.

• Provide diversified administrative support to assigned senior leaders and their teams, including word processing, filing, mailings, and document management.
• Organize and maintain confidential and time-sensitive materials and files.
• Manage calendars and schedule appointments for assigned executives and leadership team members.
• Ensure meeting materials are prepared and assist in tracking priorities and deliverables.
• Plan and manage special projects and events for assigned leaders, including global meetings and project-related sessions.
• Arrange facilities, catering, invitations, and travel for internal and external participants.
• Monitor and control event budgets.
• Prepare visual presentations and meeting materials as needed.
• Coordinate domestic and international travel arrangements and compile itineraries.
• Prepare documents for travel-related meetings and process expense reports accurately and promptly.
• Reconcile corporate credit card accounts for assigned leaders.
• Monitor standard expenditures to ensure activities remain within established budgets.
• Manage implementation of legal contracts and agreements, ensuring proper signatures and maintaining organized files.
• Support onboarding of new hires of assigned leaders and collaborate with other administrative professionals to ensure a consistent experience.
• Serve as a liaison with internal and external stakeholders globally, representing the department professionally and maintaining confidentiality.
• Perform other related duties as assigned.