Nonclinical Study Coordinator – 4 Months (Maternity Replacement)

We are looking for a highly organized, task-oriented Study & Vendor Support Coordinator to support the operational management of outsourced nonclinical studies and development programs. This role is ideal for someone who enjoys creating structure from complex information, building and maintaining digital systems, and helping functional teams stay aligned. A scientific background and hands-on experience in an animal laboratory are essential to understand the context of this role and the urgency behind specific nonclinical deliverables.

This position focuses on nonclinical operations, meeting coordination, documentation management, and vendor support. You will work closely with the senior study manager, study monitors, business development representatives from vendors, and functional leads. A central responsibility of this role is to take over administrative and coordination tasks from study monitors and functional leads so they can focus on scientific and strategic activities. The ideal candidate is warm, dependable, and enjoys creating efficient, well-organized processes.

• Manage the operational flow: contract sourcing review, legal/functional review, execution, PO creation in SAP, vendor notification, SAP invoice approval, and consolidation of all documents in customized MS-office tools.
• Maintain strict and complete documentation.
• Support day-to-day coordination of external nonclinical studies and help improve overall timelines from study ideation to completion.
• Consolidate study information and keep timelines and documents consistently updated.
• Organize and coordinate global meetings, including vendor service selection and alignment calls.
• Proactively reduce administrative workload for study monitors and functional leads.
• Collect vendor service proposals, prepare bid-score and budget comparisons.
• Support contract routing, version tracking, and information gathering of proposals.
• Communicate with external vendors, including discussions in German when needed.
• Consolidate external vendor qualification and service information in SharePoint.
• Create and maintain external vendor supplier accounts in SAP.
• Support third-party risk management activities.
• Use tools such as Microsoft SharePoint, MS-Excel dashboards, Power BI, and customized templates to improve information visibility and workflow efficiency.
• Reinforce compliance when required.
• Contribute to small process improvements in documentation, communication, and operational workflows.
• Schedule global meetings, prepare agendas, and document action items.
• Track study milestones, deadlines, and follow-up activities.
• Maintain internal trackers and ensure clear, organized communication across teams.