As an Administrative Assistant in Supply Chain Management, you will support the Head of technical Product Management & Strategy by managing confidential and time-sensitive administrative tasks. At Roche, you are embraced for your unique qualities and encouraged to express yourself, fostering open dialogue and genuine connections. This environment allows you to thrive both personally and professionally, contributing to Roche's mission to prevent, stop, and cure diseases and ensure access to healthcare for all.
Tasks
- Manage day-to-day activities and meeting schedules by organizing and coordinating internal and external meetings, videoconferences, teleconferences, and telepresence meetings
- Own PTST-LT operating rhythm and coordinate with other departments or functions to align agenda
- Support the department in dealing with other departments, affiliates, sites, and third parties
- Organize travel, courses, and seminars in cooperation with the in-house travel center and/or external parties if needed
- Handle expense accounts and keep databases up-to-date (TouchPoint, address lists, intranet, team and affiliates’ contact)
- Prepare visitor programs, manage entrance and leaving of employees, and support new employees (PTST-LT members)
- Account assignment of invoices for Head of technical Product Management & Strategy
Requirements
- Senior experience in the entire spectrum of administrative duties including proficiency with all office applications
- Self-directed and able to work with minimal supervision
- Highly skilled in writing and interpersonal communication, including persuasion and influence
- Strong organizational and project coordinator skills with a willingness to take initiative and display professionalism in all internal and external endeavors
- Successful experience indicating attention to detail, quality of work, ability to work independently and in teams, strong follow-up skills, and ability to manage multiple projects simultaneously
- Strong team player with good interpersonal skills and willingness to contribute to the team spirit
- Good command of German and English
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Über uns
Das Team
You will be a key member of the administrative group supporting PTS Business Operations, reporting directly to the Chief of Staff of PTS, and working within a fast-paced and dynamic team environment.