Enable effective leadership, coordinate key departmental processes and events, and drive operational excellence across the international Group Controlling team in a flexible, part-time role. Support the Head of Group Controlling in administrative and secretarial tasks, coordinate departmental processes and events, prepare management presentations, and assist with selected projects, reporting activities, and process improvements. This part-time position is available as soon as possible. No travel is foreseen for this position.
Your tasks
- Manage a dynamic calendar and coordinate comprehensive travel arrangements
- Prepare and edit correspondence, reports, presentations, and management materials
- Serve as a key point of contact for internal and external stakeholders
- Coordinate meeting preparation, agendas, documentation, and follow-up actions
- Coordinate recurring departmental processes, events, and activities across the international Group Controlling team
- Support selected projects and reporting activities, while helping improve processes and digital ways of working
- Take ownership of ad hoc administrative and organizational topics as needed
What you bring
- Education equivalent to a Business and Administration apprenticeship (e.g., Kaufmännische Ausbildung) or similar
- Minimum 5 years of relevant experience in an executive assistant, department coordination, or comparable role
- Proven ability to handle confidential information with discretion and professionalism
- Strong organizational and coordination skills, with a proactive, structured approach to managing multiple priorities in a fast-paced, international environment
- A continuous-improvement mindset and an interest in improving processes and digital ways of working (e.g. Copilot, AI tools)
- Advanced proficiency in the MS Office suite, including PowerPoint, and strong skills in SharePoint and digital collaboration tools
- Business fluency in English is essential; proficiency in German is an advantage
What the company offers
- Diverse global headquarters community of over 2,100 colleagues from 70 nationalities
- Early responsibility and the opportunity to make a visible impact on business success
- Long-term career growth supported by transparent development framework and career opportunities across functions, regions, and roles
- Flexible and trust-based working model including remote work, workation, and sabbaticals
- Relocation and family support including childcare services and integration assistance
- Opportunities to contribute to social impact initiatives both locally and globally
- Inclusive culture supported by more than 60 employee-led activity networks
- Modern campus with onsite gym, restaurants, mobility benefits, and outdoor activities
About the company
Hilti is a global leader in construction innovation, with more than 34,000 team members across 120 countries. Guided by the purpose Making Construction Better, Hilti invests in its people and empowers individuals to make a real difference.
The team
Work with the international Group Controlling team and support the Head of Group Controlling. Collaborate with a diverse global headquarters community.